Onebilh epic implementation
EpiCare Link office registration
How to make a referral to the BIDMC ED and urgent care sites
How to make a referral to the BIDMC ED and urgent care sites
Providers and office staff can sign up for EpiCare link access. EpiCare Link access will allow providers and staff to submit referrals, review results for lab and radiology tests, and more
How to make a referral to the BIDMC ED and urgent care sites
How to make a referral to the BIDMC ED and urgent care sites
How to make a referral to the BIDMC ED and urgent care sites
OneBILH Epic staff have created a tip sheet that outlines how physicians can make referrals to the BIDMC ED and urgent care sites. The first section walks through the process for providers using Epic, and the second for providers using EpiCare Link
How to print from off hospital network sites
How to make a referral to the BIDMC ED and urgent care sites
How to print from off hospital network sites
Provider practices can follow these directions for printing from off hospital network sites
Epic implementation timeline
Epic implementation timeline
How to print from off hospital network sites
OneBILH Epic will be implemented across the network between 2024 and 2026.
EpicCare Link presentation
Epic implementation timeline
EpicCare Link presentation
OneBILH Epic staff have created a presentation that explains EpicCare Link, the system the community providers will use to view patient records in the OneBILH Epic system
Epic FAQs
Epic implementation timeline
EpicCare Link presentation
We have put together a series of frequently asked questions (FAQs) to help you better understand the Epic implementation work and how it will impact you as providers.
OneBILH Epic Implementation Timeline
BILH will be implementing Epic at sites in three different waves, the first of which will be June 1, 2024. When Epic is implemented, providers in the communities which use these sites will register for EpicCare Link in order to be able to interact with these sites and share patient records.
Frequently asked questions for epic implementation
Can office staff get access to EpicCare Link?
Yes office staff will be given credentials to use EpicCare Link.. PPLLC has reached out to office administrators to ask that they fill out a spreadsheet with information for all staff in the practice who need access. Please reach out to us at PLLCAdministration@bidmc.harvard.edu to receive this spreadhseet.
How will our office staff be incorporated into these communications?
PPLLC is communicating all of this information via our newsletters and emails. We also held an office managers meeting on April 10, 2024 where OneBILH IT staff presented on EpiCare Link (materials are posted on this page). OneBILH is aksing for each practice to designate a "local administrator" to be the designated contact for this work. Offices can designate more than one staff person to be the local administrator.
When will trainings occur and how?
The training session schedule for EpiCare link are posted on this page. We encourage staff to sign up as soon as possible for these live town hall meetings,. Recordings of these town halls will be posted on this page of our website.
Can a provider have multiple EpiCare link accounts?
Providers can have two or more active EpiCare Link accounts. These accounts will be merged in the Epic system.
Will the magic button to ECW provider charts will be available from Epic?
This project is now in scope, and OneBILH Epic staff have reached out to eCW to schedule the work.
Currently in the MGB system, most of us use “Physician Gateway” - is that essentially EpicCare Link?
Yes they are the same thing. EpicCare Link is just a different name used in the BILH system. EpicCare Link has a way to link sign-ins from different hospital instances of Epic; the process of how to make this link will be explained in the training materials.
How long will we be able to access notes and such after those 5 years in OMR?
Any notes that haven’t been carried over to Epic will be available through WebOMR for a period of time. After that, a request would need to be made to Medical Records.
What is the best way to share specialist notes with the PCPs on Epic?
Specialist notes can be uploaded via document upload.
What will be the process to do ER call-ins?
OneBILH staff are working on how this process will be transitioned over to Epic.
Are notes for our patients that are in the current BIDMC OMR coming over?
Any notes from the last five years that are already in OMR will be brought over. On a go-forward basis, only notes that you PDF and upload will be part of the record. The following chart shows how many years of data will be converted into Epic:
Who do I contact if I have a questons about EpiCare LInk?
OneBILH IT will be communicating a process for how to get answers to quesitions from provider groups on EpiCare LInk. We will update our website with this information as the June 1 start date approaces.
How much data will be brought into Epic by data type
